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Business Administrator

Company: Hanover
Location: Torrance
Posted on: June 20, 2022

Job Description:


  • Completing administrative overflow work to include;
  • Formatting and typing of various documentation such as resumes, candidate profiles, longlist reports, shortlist reports, client presentations, job specifications, and spreadsheets
  • Updating and creating new records on our internal recruitment database, Invenias, and ensuring coding is kept up to date
  • Scheduling video interviews and meetings
  • Document management including Docusign administration
  • Assisting the LA office operations to include office administration, stationery, groceries, water orders, paying bills, and assisting the wider US business with general ad hoc administrative duties
  • Point of contact for our IT providers (including Utilize) to ensure smooth running of technology operations
  • Co-ordination of quarterly and annual review process
  • Internal communications regarding birthday and work anniversary announcements
  • Calendar management for Americas CEO and Americas Managing Director
  • Ad-hoc sourcing and research for internal recruitment efforts and select external client projects
  • Assist the US Board with ad-hoc projects as required
  • Assist the wider US business with general ad hoc administrative duties
  • Booking travel, hotels, and meetings for Hanover staff for domestic trips as required
  • Co-ordination of the group Zoom account and co-ordination of its associated calendar to ensure efficient scheduling of interviews and client meetings taking place over video Required Skills:
    • Excellent administrative/organizational skills
    • Computer literate (Microsoft Office Programmes) and able to quickly learn new platforms critical to the successful operation of the business (LinkedIn, Invenias etc)
    • Ability to prioritize, work to tight deadlines and multitask within a fast-paced environment
    • Maintains a positive working attitude/ethic
    • Demonstrates alignment with the Group's values
    • Excellent timekeeping
    • Can demonstrate drive, determination, and an ability to overcome challenges
    • Works effectively as part of a team and under your own initiative, prepared to go the extra mile
    • Adaptable and can take on many tasks Working Conditions:
      • The ability to learn and comprehend basic instructions; understand the meanings of words and respond effectively; and perform basic arithmetic accurately and quickly
      • Vision must be sufficient to read data reports, manuals, and computer screens
      • Hearing must be sufficient to understand a conversation at a normal volume, including telephone calls and in person
      • Speech must be coherent to clearly convey or exchange information, including the giving and receiving of assignments and/or directions
      • Position involves sitting most of the time but may involve walking or standing for brief periods of time
      • Must be able to travel as position required
      • May be required to lift 25-50 lbs

Keywords: Hanover, Torrance , Business Administrator, Other , Torrance, California

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