Operations Coordinator - Hybrid

Company: Careerbuilder-US
Location: Torrance
Posted on: May 12, 2022

Job Description:

Position Purpose

• The purpose of the Operations Coordinator is to ensure all receivables are entered in timely and correctly into SAP locally and all invoice submissions meet client requirements and timelines to ensure our Accounts Receivable aging is minimized. Duties and Responsibilities
  • Perform weekly entry into SAP Fiori of all billable items including labor and materials to ensure all billing is captured accurately.
  • Submit all invoices timely per client requirements including via mail, email, and client portals. Validation of submission and acceptance of all invoices by clients.
  • Coordinate new service order or WBS element set up requests to ensure consistency with the Corporate requirements for accurate financial tracking.
  • Perform new client set up per Corporate requirements including forms and credit processes.
  • Ensure new client contract and existing contract updates are completed including but not limited to tracking, notifications, and submissions to Shared Services as required and per Corporate requirements. Work together with the Contracts Department to ensure billing rates accurate and are applied correctly to pro forma invoices as per client specific and project specific requirements.
  • Assist with credit requests and validation of submissions to Shared Services as per Corporate requirements.
  • Manage and resolve any client issues or escalate issues that need to be resolved in a timely manner.
  • Perform quality control review of all field documentation including but not limited to timesheets, reader sheets, customer specific backup, and other required paperwork.
  • Responsible for the generation of simple project data reports upon the request of management.
  • Other clerical duties as required including but not limited to maintaining files, copying, scanning, and other required duties.
  • Assist with client collection activities on past due invoices, invoice resolution for payment.
  • Assit with managment of supplies and inventory (shipping, receiving, issuing).
  • Answer phones and interact with customers as needed in support of operations.
  • Follow and enforce Company policies at all times.
  • Demonstrate excellent communication skills, professionalism, and promote a positive customer service attitude internally and externally
  • Enforce and abide the requirements of safe operation and personal safety using required Personal Protective Equipment and Safe Practices per company policy
  • Perform all other duties as assigned.Education and Work Experience
    • Minimum 2 years of applicable experience working in Accounts Receivable in a service industry, preferably oil and gas services.
    • SAP invoicing and Fiori experience highly preferred.
    • Collections experience and payment resolution, preferred.
    • Bachelor's Degree (BA/BS) in a related business course, preferred.
    • Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.

Keywords: Careerbuilder-US, Torrance , Operations Coordinator - Hybrid, Other , Torrance, California