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Executive Assistant

Company: Counseling4Kids
Location: Torrance
Posted on: May 6, 2022

Job Description:

Job DescriptionSalary: Are you a team player with a good attitude ready to step into a challenging position? Do you have impeccable communication and organizational skills to contribute to an amazing team? Can you unify a large team of diverse managers and staff? If you are a Executive Assistant and you answered yes to these questions, then Counseling4Kids has a great employment opportunity for you. About Us: Counseling4Kids (C4K) has been serving children and families for over 20 years. We were founded with the goal of providing mental health services to children in Los Angeles County's foster care system. We responded to the immense need for mental health services to help these children heal from the abuse and neglect they had suffered. Initially, the C4K treatment program had eight therapists providing services for 25 clients. Today C4K has grown to serve approximately 1600 children per year. Most of our clients have experienced trauma from severe abuse and neglect. Our range of services include individual therapy, family therapy, psychological evaluation, medication support, case management and referral to community resources. C4K is currently in a transformative state as we are looking to build a large team of highly skilled, licensed therapists providing assessments and weekly therapy to children and youth. Our goal is to create an agency that provides quality services to the community. You can be a part of this vision by joining our team. Why Work for Counseling4Kids? Our success depends on attracting and retaining a diverse range of people who are committed to excellence, making a positive impact in the lives of children and families, and the overall promotion of healing. C4K strives to foster a community of respect, teamwork, growth and fun. In addition, we are able to offer our talented staff several benefits including but not limited to: Fully paid employee medical, dental and vision; Supplemental Insurance; Retirement plan matching up to 5%; and generous paid time off. If that weren't enough we also offer several perks such as: Work-life balance; time off to volunteer; access to discounted fun; lunch and learn sessions; fun team-building exercises; community networking opportunities; mileage and expense reimbursements; and CEUs, compliance and professional development access via Relias training portal and other community resources. JOB SUMMARY: The Executive Assistant is responsible for providing professional administrative support to the Chief Executive Officer; ensuring that C4K offices operate in an organized, efficient and professional manner. The main focus of this role is to enhance the Executive's effectiveness by providing information management and administrative support. Also, to provide necessary leadership skills to work effectively with management, staff, donors and trustees to accomplish the strategic goals of the organization. ESSENTIAL FUNCTIONS:

  • Conserves the Chief Executive Officer's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, graphics and presentations.
  • Maintains the Chief Executive Officer's appointment schedule by planning, scheduling meetings, and travel.
  • Represents the Chief Executive Officer by attending meetings in their absence.
  • Prepares reports by collecting and analyzing information.
  • Provides chronological reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies and maintaining keys.
  • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Records minutes in meetings and prepare agendas.
    • Manage a variety of special projects for Board.
    • Travel to Glendale Office and off-site locations at supervisor's request.
    • Other duties as assigned.Other Duties
      • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Note: In the event that the Agency requests the regular usage of bilingual skills, the passing score of 70% on a proficiency test is required to receive a monthly bilingual stipend; per the Agency's Bilingual Stipend Policy.Competencies
        • Customer Service
        • Collaboration
        • Detailed
        • Excellent Oral and Written Communications
        • Flexibility
        • Leadership
        • Ethics Supervisor ResponsibilityThis position has no supervisory responsibilities. EXPERIENCE/SKILLS: - Strong Administrative and Writing Skills- Superb Time Management and Organizational Skills- At least 2 years of experience managing Department and/or Executive Level schedules- Must have working experience with Microsoft Word, Excel, Power Point, Adobe, Gmail, Visio, - Must have excellent verbal and written communication- Punctual and proven ability to handle confidential information with discretion- Event planningMINIMUM QUALIFICATIONS:- Minimum of an A.A./A.S. degree in Business, Marketing or related to Social Services industry.- 3-5 years of experience with C-Level Executives, preferably in a non-profit organization. - Must be able to communicate clearly; both verbally and in writing. - Possess the ability to work as a team member, take initiative and excellent problem solving skills.- Positive attitude with very strong interpersonal skills.- Ability to self-start, work independently and achieve high standards to meet multiple deadlines.- Proven ability to determine appropriate course of action, referral or response.- Strong calendaring, organizational and document management skills. - Credibility, integrity and emotional maturity. EEO Statement:Counseling4Kids provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Counseling4Kids complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.Counseling4Kids expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Counseling4Kids' employees to perform their job duties may result in discipline up to and including discharge.

Keywords: Counseling4Kids, Torrance , Executive Assistant, Other , Torrance, California

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