Japanese Bilingual Executive Administrative Assistant III

Company: Staffmark Group
Location: Torrance
Posted on: March 12, 2025

Job Description:

Job Title: Japanese Bilingual Executive Administrative Assistant III
Work Location: Torrance, CA (Onsite)
Industry: Automotive Manufacturing
Employment Type: Temp (to 08/31/2025: Subject to renew the term)


Job Summary:
This is an Executive Administrative Assistant role at a leading innovator in the automotive industry, dedicated to producing high-quality vehicles and driving technological advancements. The Executive Administrative Assistant III acts as a critical support system for the senior executives, ensuring seamless operations and maximizing their effectiveness. This role requires exceptional organizational skills, discretion, and the ability to manage complex tasks in a fast-paced environment. The ideal candidate will be a proactive problem-solver, a skilled communicator, and a trusted partner to senior leadership.




Key Responsibilities:
Executive Support & Prioritization:
* Provide comprehensive administrative support to executives, including calendar management, email correspondence, and meeting coordination.
* Proactively manage and prioritize executive schedules, identifying and resolving potential conflicts.
* Ensure alignment of executive activities with business priorities and strategic goals.


Stakeholder & Relationship Management:
* Serve as the primary point of contact between executives, internal departments, and external partners.
* Facilitate effective communication and collaboration with key stakeholders, including executives at external partner organizations.
* Represent executives in meetings, follow up on action items, and build strong relationships with internal and external contacts.


Travel Coordination:
* Plan and coordinate complex domestic and international travel arrangements, including flights, accommodations, and ground transportation.
* Manage last-minute travel changes and ensure seamless logistical arrangements.


Decision-Making & Problem-Solving:
* Exercise independent judgment to handle critical and sensitive matters, escalating issues as necessary.
* Manage competing priorities, filter incoming requests, and make informed decisions to optimize executive productivity.
* Draft and refine communications on behalf of executives, and independently reschedule meetings based on knowledge of executive priorities.


Meeting Management & Executive Reporting:
* Manage all aspects of meeting preparation, including agenda creation, logistics, and material distribution.
* Ensure key stakeholders are briefed on meeting priorities and that follow-up actions are completed.
* Compile, analyze, and synthesize data to create executive reports, presentations, and decision-making insights.


Administrative Operations & Compliance:
* Oversee budgeting, asset control, record retention, and compliance with company policies.
* Utilize technology and tools to automate workflows and improve business processes.
* Process expense reports on behalf of executives, ensuring accuracy and adherence to company policies, and advise executives on budget variance.


Confidentiality & Crisis Management:
* Maintain strict confidentiality of sensitive information.
* Anticipate potential issues and develop contingency plans to minimize disruptions in high-pressure situations.


Qualifications:
* Associate's degree or equivalent experience.
* Minimum 5+ years of experience providing administrative support to senior executives.
* Japanese bilingual proficiency (required).
* Strong decision-making abilities and independent judgment.
* Exceptional written and verbal communication skills.
* Highly organized with strong planning, problem-solving, and interpersonal skills.
* Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
* Strong attention to detail, accuracy, and consistency.
* Ability to handle high-level, sensitive communications within and outside the organization.
* Strong team player.






The base pay range above represents the low and high end of the base compensation range we reasonably expect to pay for this position. Actual base compensation will vary and may be above or below the range based on various factors including, but not limited to, geographic location, actual experience, and job performance. This job posting is not a promise of any specific pay for any specific employee.


The range listed is just one component of the total compensation package for our employees. Based on the details of your position, we provide a variety of benefits to our employees, including medical, dental, and vision plans, pre-tax savings plans, pre-tax parking and commuter plans, supplemental health and welfare plans, a retirement savings plan, an employee assistance program, pet insurance, and paid holidays. Other rewards may include short-term incentives and paid time off.



After you have applied, download our Staffmark Group WorkNOW App to receive real-time job offers and apply for additional opportunities. You can download it from the App Store or get it on Google Play.
About Staffmark
Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact your local branch. Staffmark is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.

Keywords: Staffmark Group, Torrance , Japanese Bilingual Executive Administrative Assistant III, Administration, Clerical , Torrance, California