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Administrative Assistant

Company: System One
Location: Torrance
Posted on: May 13, 2022

Job Description:

Job Description Progressive Organic Beverage Manufacturer is looking for a career-oriented Administrative Assistant to join their exciting company and growth. SUMMARY The Administrative Assistant position will report directly to the National Account Executive in the Torrance facility. Responsibilities include, but are not limited to, executing the administrative tasks of the Retail Sales staff professionally and in a timely manner while providing excellent customer service to internal and external customers. SALES ASSISTANT -- Answer phones on behalf of the Retail Team -- Regularly communicate, via email and phone, with external parties -- Create reports for Management in Excel with data provided by external parties -- Assist with and/or create presentation materials -- Monitor and track departmental budgets; work directly with Management on review and discrepancies -- Work internally with all parties to ensure orders are processed and shipped in a timely manner -- Provide information to all relevant parties regarding current pricing, changes in service, discontinuance of items, and shipping -- Fulfill sample requests for stores, meetings, brokers, account managers, and internal sample requests -- Research and recommend potential services to Management by collecting customer information and analyzing customer needs -- Work closely with Management to ensure inventory levels are sufficient -- Coordinate store demos for both outside demo representatives and internal staff, as needed -- Monitor and replenish Amazon stock -- Coordinate outside sales meetings and presentations for members of the Retail Team, as requested -- Attend and participate in meetings, both inside and outside of the office, on request -- Travel to tradeshows, meetings on request -- Coordinate conference calls with brokers, outside sales reps, retailers, and vendors -- Perform special projects and other miscellaneous duties as assigned by Management -- Reports to : National Account Executive, Retail CUSTOMER SERVICE -- Develop solid business relationships with customers -- Actively communicate with customers by answering questions, responding to product inquiries, and following up on requests -- Ensure a positive internal and external customer experience -- Identify and resolve client concerns via phone and/or email -- Proactively strive to exceed customer expectations -- Report all irregular issues and problems to management to expedite solutions OTHER & MISCELLANEOUS -- Serve as back up to President and/or Retail Sales Team at trade shows, table top shows, sales presentations, and any other outside events, both local and overnight, as needed -- Conduct in-store demos at local and non-local retailers as requested by management -- Seek to constantly improve, make more efficient and streamline work processes in a fiscally sound manner -- Maintain good communication with management, office staff members and outside contacts EXPERIENCE, SKILLS, EDUCATION AND ABILITIES -- 4 year degree or equivalent combination of education and experience -- 1 years--- experience in a sales department preferred -- Experience in retail, food and beverage, or natural products industry a plus -- Proficiency in Microsoft Excel, PowerPoint, Word, and Outlook -- Experience with QuickBooks a plus -- Valid Driver---s License The following travel and driving requirements are required of the incumbent in this position. Local Travel: On request Domestic Overnight Travel: On request International Travel: On request Fast growing company, definite room for advancement, team environment, excellent benefits Company Description System One, the recruiting company for this client is a leader in staffing solutions and recruiting. Our team has collectively over 75 years of recruiting expertise. System One has national exposure with over 50 offices and clients in every state. Each year, we place thousands of professionals in contract and direct hire roles with the nations top employers. Our recruiters have years of experience in professional, industrial and technical environments; thus, we have the contacts, experience and resources to make great career matches.

Keywords: System One, Torrance , Administrative Assistant, Administration, Clerical , Torrance, California

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